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Outlook Tips Outlook Express Quick Tips MS Outlook Express: Technology Quick Tips #20 - 29
20. BLIND CARBON COPY Have you ever wanted to send the same e-mail message to a dozen people and rather each recipient not know who else is getting the mail? All you need to do is use the Outlook Express blind carbon copy option. To do this, select Create Mail. If the "Bcc" entry box doesn't appear, choose View / All Headers. Now, enter your e-mail address in the "To" entry box. Enter all the recipient e-mail addresses in the "Bcc" entry box. Separate the names with a semicolon. Type in the message and select “Send”. You will get the message and all the other recipients will see that you are the primary recipient and they are only getting a copy. They also will not know who else is getting a copy. This helps to protect the privacy of your email recipients. ~~~~~
You can use BCC (Blind Carbon Copy) to send e-mail to a group of people so that each recipient doesn't know there are other recipients. To do this, send e-mail to yourself with all the recipients listed in BCC field. Several list participants have pointed out that their copy of Outlook Express 6 has no BCC entry box. To display BCC choose: View | All Headers. If you want to hide it again, repeat the process -- this is a toggle (on/off) command. ~~~~~
This tip is for all versions of Outlook. Be aware that sending large attachments can sometimes cause e-mail troubles, especially for attachments that approach a megabyte (1 MB) or more in size. Take smaller bytes: If possible, mail several smaller attachments instead of one large one. If the large attachment can't be divided into smaller sections, consider shrinking it with a file compression program, such as WinZip, before you attach it. You can download
WinZip for free from winzip.com at this pinpoint URL:
If you're reasonably familiar with HTML coding, you may want to generate some of your mail messages with HTML. To do this, run Outlook Express and choose Create Mail. When the New Message window opens, choose Format / Rich Text (HTML). Next, choose View / Source Edit. Now you can enter your HTML code. To check your message, click Preview. When you finish with the message, enter the recipient's address and Send. ~~~~~
This tip is for all versions of Outlook. All Microsoft Office programs automatically recognize the addresses of items on the Internet. If you type the name of a Web page, such as http://www.dawncanada.net, Outlook changes the text color to blue and underlines the address, making it look just like the hypertext you click to jump between different pages on the World Wide Web. That makes it easy to send someone information about an exciting Web site; just type or copy the address into your message. If the recipient is also an Outlook user, she can just click the text to make the Web browser pop up and open the page you told that user about. ~~~~~
Want to spiff up your Outlook Express messages? Write them on stationery. Select Tools, Options and choose the Compose tab. Under Stationery, choose the check box next to Mail, then select the corresponding Select button. Click on any stationery to view it in the Preview box (make sure the "Show preview" box is selected), and when you find one you like, click OK twice. The next time you open a New Message window, the stationery appears in the message body area. Compose the message, as always, then send it off. ~~~~~~
Do you have people in your Address Book that you don't know? If so, you probably have set Outlook Express to add the addresses of all incoming e-mail to your Address Book. To put a stop to this madness, follow these steps: * choose Tools / Options * When the dialog box opens, click the Send tab. * Now, deselect the check box labeled "Automatically put people I reply to in My Address Book" and click OK. To clear out the existing useless names, click Addresses in the Outlook Express toolbar and then delete each of the unnecessary addresses. Choose File / Exit when you finish deleting names. ~~~~~~~
This tip applies to all versions of Outlook There's good news and bad news about e-mail. The good news is that e-mail is free; you can send as much as you want for virtually no cost. The bad news is that e-mail is free; anybody can easily send you more e-mail than you can possibly read. Before long, you need help sorting it all out so you can deal with messages that need immediate action. Outlook has some handy tools for coping with the flood of electronic flotsam and jetsam that finds its way into your Inbox. You can create separate folders for filing your mail, and you can use Outlook's view feature to help you slice and dice your incoming messages into manageable groups.
This tip applies to all versions of Outlook. If you use Outlook to send mail to online services, such as the Microsoft Network or CompuServe, or through an Internet service provider (ISP) you reach by using your telephone line, your outgoing messages are stored in the Outbox until you choose Tools, Send/Receive, All Accounts (or press F5) or click the Send/Receive button on the toolbar. Your messages are then dispatched to your online service and sent on to your recipient.
If you find that your Outlook Express e-mail account has the annoying tendency to disconnect itself from the Internet after you retrieve new messages, don't panic. OE (outlook Express) actually thinks it's doing you a favour by kicking you off-line. Luckily, you can turn off this "feature" by changing the Auto-Connect setting. Go to Tools, Options, and click the Connections tab. Look for the check box labeled "Hang up after sending and receiving". Make sure this check box is UN-checked, and Outlook Express will let you decide for yourself when to break your Internet connection. ~~~~~
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