Dec. 18, 2023
Job Posting: Administrative Coordinator
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Position: Administrative Coordinator Location: Hybrid at Montréal-based office Hours of work: Full time (35 hours per week) Type: One year contract (to start) Start date: January 15, 2024 Reporting: Reports to the Director of Black Community Initiatives and to the Finance Manage Salary: $35,000–$50,000 commensurate with experience |
About DAWN Canada
DAWN Canada is an intersectional human rights organization whose mission is to end the poverty, isolation, discrimination and violence experienced by women, girls and gender-diverse people with disabilities and those that are Deaf. Our overarching strategic theme is one of leadership, partnership and networking to engage all levels of government and the wider disability and women’s sectors and other stakeholders in addressing our key issues.
Job Description
We are looking for an energetic and organized Administrative Coordinator to join and support the team of our rapidly-growing and dynamic organization. Reporting to the Director of Black Community Initiatives and to the Finance Manager, your primary responsibility is to ensure the smooth coordination of office operations and to support the Finance and Human Resource departments. To be successful in this role, you should have excellent organizational and communication skills along with the ability to prioritize tasks and meet deadlines. Ultimately, you will provide the backbone to the administrative needs of the organization.
This is a full-time, salaried position, initially based on a one-year contract. DAWN Canada offers generous vacation allowance and a flexible work environment. DAWN Canada offers dental and medical benefits after three (3) months of continuous work.
Primary Responsibilities
General Administration
- Support the day-to-day work of the management team by assisting with scheduling, coordination of meetings, notetaking, managing contacts, drafting and sending correspondences and other tasks as assigned.
- Responsible for timely production of reports for external government agencies. This includes the annual renewal of insurance policy and annual declarations with Corporations Canada & Registre des entreprises.
- Responsible for the management of the contact management system (CMS)
- Communicate with external suppliers for goods and services including ordering cheques, ASL/LSQ/CART, translators, catering, audio-visual equipment, event/conference venue booking, transportation, office supplies/equipment/furniture, etc.
- Responsible for all travel, hotel and meeting accommodations.
- Responsible for supporting the organization of staff and external meetings and events including the creation of work-plans and agendas, notetaking, creating polls/surveys, connecting with guests/participants, accessibility accommodations, distributing meeting materials and working closely with leading departments.
- Responsible for the appropriate filing of all electronic and physical administrative files and creating necessary templates.
- Other administrative support as needed.
Finance
- Provide support to the Finance Department as needed
Human Resources
- Provide support to the Human Resources Department as needed
- Qualifications
- Minimum 5 years of administrative experience
- Bilingualism (spoken English and French) is strongly preferred
- Proficient with Microsoft Office, Office 365, Google drive and ability to quickly learn other software and programs
How to Apply
Please submit your resume with a cover letter to Rainbow Charbonneau, Human Resources Coordinator at hr@dawncanada.net.
We thank all candidates for their interest. Only candidates selected for an interview will be contacted.
DAWN is an equal opportunity employer. As an employer who values diversity in the workforce, DAWN Canada encourages candidates to self-identify as members of a marginalized group when applying for this position.
We encourage, among others, Black, Indigenous and women of color, with disabilities and Deaf, identifying as LGBTQIA2+ and/or immigrants to apply.
